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GSM BOARD MEETING MINUTES APRIL 23, 2009 6:00 PM @ MN GEOLOGIC SURVEY

GSM BOARD MEETING MINUTES   APRIL 23, 2009   6:00 PM @ MN GEOLOGIC SURVEY

PRESENT: Dick Bottenberg, Harvey Thorleifson, Ed Steffner, Sandy Steffner, Paul Jansen, Janet Hopper.

Meeting was called to order by Dick Bottenberg, Vice President, with a quorum in attendance.

MINUTES of the 3/26/09 Board Meeting were reviewed with correction to MN Geologic Survey meeting place and spelling of Paul Jansen’s last name.  Minutes were approved as corrected with Harvey T. motioned and Ed S. second.

TREASURER’S REPORT:  PAUL J.

Totals as of 3/31/09:  Operating Funds-  $8,362.82, checking account balance- $2,479.31. Total Assets- $54,362.82 with restricted assets/Marker Program- $46,000. Harvey T. brought up the question of the Annual Report review and after discussion – it was decided it would be presented by the treasurer @ the 1st Board Meeting following the end of our Fiscal Year. Motion to approve the Treasurer’s report was made by Harvey with Ed seconding. Motion carried.

INTERNET REPORT:  HARVEY T.

Ben and Al are making good progress on the website.  The Hosting Web Service has been chosen.  The present plan is to get together with a cross section of the geological committees from the Town Hall Meeting. Tentatively, 2 weeks from tonight, they hope to get input and coordinate calendars for the newly developed web site.

MARKER PROJECT:  ED S.

A) Split Rock procurement is complete and KVO, out of California, is producing the graphics and SureFab of Two Harbors is altering the rails for mounting. We should meet our timeline of May 15 completion.

B) Next week we will place the order for 6 Plaques to be placed at: Interstate, Gooseberry Falls bridge area, Flood Bay, Frontenac, McCarthy Beach and Beaver Creek-Big Spring.  We expect delivery 4-5 weeks thereafter.

C) A very key letter was finally issued by Bryce Anderson of the DNR, addressed to the Park Managers, which puts them on notice to cooperate(assist in locating and planning) with GSM for mounting supports, be they boulders or pedestals.

D) We have spoken with and delivered our INTERIM REPROT to Britta Bloomberg of the MHS.  Britta is the Preservation Officer responsible for compliance of our final reporting documents which are expected by July 31.

E)  Thanks to well designed interactive pages produced by Gerry Paul, we have a running tally of our Budget VS Actual. (Which is the total value of the project vs where we stand currently in meeting our requirements.)

F) Completion of the installations is still expected to take through October.

FIELD TRIP COMMITTEE:  JANET H.

3 Field Trips are planned for the summer with more details to be announced at the lectures and in the Newsletter. So far:  May  - Brick Yards with Steve and Roger; last weekend in May – Red Wing with Randy; June – Canoeing on the Minnesota River.

NEW AGENDA ITEMS:

1.) Paul J. requested information about the reimbursement of the GSM phone bill. Discussion of past policy followed with the Board agreeing to continue to reimburse Fran Corcoran on a 50/50 basis as our GSM answering service. Her services have been much appreciated.

2.) Ed S. raised the issue of needing another Appreciation Party for all the work being done by the active members. Discussion was followed by Dick B. and Janet H. volunteering to consider methods of Recognition/Appreciation of the GSM active members.

3.) Ed S. suggested we consider ways to increase revenues based on our continuing reduction on total assets. Dick B. suggested additional data be produced by our treasurer in order to evaluate the need. A Motion was made by Harvey T. to request of the treasurer – a 3 year historical trend of the GSM assets, including 1 year going forward. Seconded by Ed S. and approved.

Paul J. moved to adjourn the meeting @ 7:30 pm with Sandy S. seconding. Meeting adjourned with next meeting planned for MAY 28, 2009 @ MN Geo Survey at 6:00PM.