GSM BOARD MEETING MINUTES AUGUST 27, 2009 6:00PM @MN GEOLOGIC SURVEY
PRESENT: Ly Preece, Harvey Thorleifson, Dick Bottenberg, Ed Steffner, Sandy Steffner, and Paul Jansen.
The meeting was called to order by Ly Preece with a quorum present. The minutes of the July Board Meeting were reviewed and approved with motions by Ly and Ed.
TREASURER’S REPORT: PAUL J.
Totals as of July 31: Checking account balance of $1832.42, which includes $1000 in restricted assets.
Total assets: $43,046.42. Expenses incurred this month for the marker installations will appear in next month’s budget report.
The treasurer’s report was approved with motions submitted by Sandy and Harvey.
INTERNET REPORT: LY P.
Ly reported that the committee is seeking feedback/direction from members as to other links and possible connections to be included in our GSM website. He requested members look at our website and give input. Harvey discussed having the Geo Survey staff review our website and possibly offer their suggestions. At present MN Geology.net is the domain name. Alan S. will be expected to facilitate copying the site to Host Monster( our GSM account) and pointing to the website GSM.org. Discussion included incorporating comments when possible from outsiders on our website.
MARKER COMMITTEE: ED S.
The final committee meeting will be next week to complete the Final Report to the MHS for the work competed on the markers. The funds that have been earmarked for each project will be spent in the next 60 days.
$ 26,000 was spent of the $ 40,000 granted funds from the state. The committee was able to complete the project with an anticipated $14,000 being returned to the MNHS after all expenses paid. The Final Report is due before Labor Day. The plan for completion of all designated markers is the end of October.
RECOGNITION COMMITTEE: DICK B.
Dick has identified that the Minnetonka Community Center is available for our use 1/9/2010 or 1/30/2010 for a fee of $325. The committee anticipates the hours for the auction and Pot Luck Buffet to be 11am to 4pm with clean up time included. Tables and chairs are provided, no alcohol allowed.
The board discussed having the party as late as possible after our holiday party. The date and need for auction donations will be announced at our first meeting and in the newsletter.
NOMINATING COMMITTEE: LY P.
Ly announced that 3 seats will become vacant on the board at the end of this year. He and other committee members are looking for nominations to be presented to the membership for elections at our annual membership meeting Sept 21. Suggestions were made for Theresa Tweet and Anita Hall.
Harvey suggested that the organization have formalized criteria for recruitment of new members, criteria for the future. He will provide the board with some ideas he has used in other organizations, to consider adding to our operating manual as needed.
Ly would like to continue the discussion of the topic vertical response/constant comment at the next meeting. He and Doug Z foresee the benefits for GSM in the future, once other projects are completed with our website.
It was noted that our GSM Operating Manual could be put on line- noted on our website, as well as our Board Meeting Minutes.
The Meeting was adjourned @ 7:55PM with Paul J motioning and Ed S. seconding.
The next meeting is planned for October 22 @ 6:00PM @MN Geologic Survey
Minutes respectfully submitted by Sandy Steffner, Secretary