Corrected Mtg Date
GSM Board Minutes Jan 22,2009 6:PM @ US Geological Survey
Present: Ben Preece, Dick Bottenberg, Ed Steffner, Sandy Steffner, Paul Jansen, Harvey Thorleifson, Megan Jones, Doug Zbikowski, Theresa Tweet, Janet Hopper.
Meeting called to order By Ben Preece.
Minutes were reviewed from the last 3 board meetings and a needed addition was identified by Sandy. At the last board mtg- 12/23/08, it was decided that the board would plan to meet monthly during the Historical Marker Project in order to review the ongoing progress.
Approval of Minutes – Dec 8, 2008 – Megan motioned- Ed seconded –approved; Dec 22, 2008 – Dick motioned- Megan seconded- approved; Dec 23, 2008 –Sandy motioned-Ed seconded – approved as corrected.
TREASURER’S REPORT ; PAUL J
Checking account as of 12/31/08 was $3, 656.34; Total Assets $14,595.15
2 checks remain outstanding – Lisa Lamb from the Nov lecture and Rich Twoomey from the Mammoth Cave tours last June.
Total Liabilities 12/31/08 $250.00 Net Assets end of year $14,345.15
Board discussion of $1000 in checking to be ear- marked for savings and being available potentially for repair work to the Minnehaha Falls Marker– Motion by Megan, seconded by Dick.
Treasurer is chair of the Budget Committee- discussion of who has volunteered earlier – Kathy, Ed and Doug will work with Paul with future meeting to be planned.
Treasure’s report approved – Sandy motioned – second by Megan.
INTERNET COMMITTEE ; NO REPORT – Ben & Harvey stated they will be assist with web site
MEMBERSHIP COMMITTEE ; NO REPORT
PUBLIC SERVICE/PUBLICITY : DOUG Z
Doug requested to split up the committee into two separate committees due to their being two busy issues at this time. He would like to continue Public Service with Markers and rock boxes, but needs assistance with the ongoing placement of brochures and other publicity. Janet Hopper suggested we have a co-chair to assist with the ongoing needs of publicity. Megan Jones volunteered to join the committee as a co chair and take care of publicity – oversee flyer distribution and production. Cards and flyers will be continued for State Fair, Libraries, Museums, Rock Shops –with assist from those already distributing them.
Motion for Megan to be appointed to Publicity Committee was made by Ed and seconded by Paul.
Doug received a letter from Lee Schmidt, MN Earth Science Teachers Assoc., requesting 50 more rock boxes. Doug will request volunteers as needed.
PROGRAM COMMITTEE : STEVE E
Called report to Ben - Lectures are being planned for the same location next year.
NOMINATING COMMITTEE ; NO REPORT
FIELD TRIP COMMITTEE ; JANET H
Janet plans to set up a Field Trip Committee Meeting and announce it at our lecture – Monday 1/26/09. There are no plans identified yet for this year. Montana field trip is potential for next year.
HISTORICAL MARKERS COMMITTEE ; ED S
See separate page for HM Committee report – Grant Funding received!!
Ed also reported on progress of Insurance Research and Quotes – see separate page.
NEW BUSINESS ;
Doug reported that he attended the MN Library Association Conference and identified that there is a Directory of Charitable Organizational Gambling Locations. This includes everything from bingo to pull tab sales. This list can be solicited for funding because they are obligated to contribute to non profit organizations. Doug suggested we consider developing a letter of request and having someone handle the distribution and follow up for collection of contributions. Questions arose regarding an independent contractor for outside services to perform this work. Discussion ensued – without conclusion.
Meeting adjourned @ 8:10PM. Megan so moved- Paul seconded.
The next 5 Board meetings were set up – the fourth Thursday of each month – with the next meeting being 2/26/09 6:00 PM at the US GS.